Bechtel Corporation


Document Control Clerk, University Hire (2655200)
Location: Richmond, Kentucky - United States
Posted: 11/17/2017

Document Control Clerk, University Hire

Position Duties / Responsibilities
ADMINISTRATIVE ASSISTANT I
Provides one or more of a wide variety of administrative support
services within departments and projects through research, analysis, and
coordination with functional departments and disciplines. Uses office
automation tools.
Provides basic administrative support to functional department or
assigned project. Helps prepare nontechnical reports.

ESSENTIAL DUTIES:
Utilizing InfoWorks (IW), provides one or more of a wide variety of
document control, and/or administrative support services within the
department and project through research, analysis, and coordination with
functional departments and disciplines. May provide guidance or
direction to other administrative support personnel on the Blue Grass
Chemical Agent-Destruction Pilot Plant (BGCAPP) Project.
Detailed responsibilities include, but are not limited to the following:
- Processing engineering design (with emphasis on vendor document
submittals) and communication documents in accordance with procedures
and guidelines, using InfoWorks (IW), Bechtel's electronic document
management system.
- Use Bechtel's Standard Document Numbering (SDN) system to assign
document numbers. Assist project personnel in numbering documents using
SDN.
- Assisting Subcontractor employees with utilization of Info Works.
- Coordinating other means of information sharing between project team
members of all organizations, such as placing documents onto a project-
secured file transfer site.
- Monitoring open action items and ensuring identified actions are
addressed/closed.
- May participate in development of procedures associated with
coordination activities between project locations as related to document
control functions.
- Responsible for maintaining electronic and record hard copy files of
project or departmental documents.
- Prepare and process records for scanning and archiving.
- Extract reports from InfoWorks, and perform quality control checks of
scanned images and data entry.
- Interface on a routine basis with a variety of project personnel to
provide support and answer questions.
- Develop written desktop procedures.
- Resolve minor software/hardware related computer problems within
group, maintaining security and other database tables as needed.
- Make recommendations for work process improvements, procedures, and
practices.
- Perform administrative duties to aid in various phases of daily
activities, such as composing correspondence, gathering/analyzing data
for reports, and coordinating project or department activities.
- May prepare routine or preformatted documents, using standard word
processing, spreadsheet, or other office software, as needed, to support
work activities.
- Train others in work group.
- May serve as document control lead for the project.
- Perform other functions as requested by Project Administrator or
Document Control Manager.
- Ability to lift items weighing up to 30lbs
Must be willing to work Bechtel "B" work schedule (9/80s) and able to
work overtime on short notice.
BASIC REQUIREMENTS:
- Must have a business degree from an accredited university obtained
within the past 12 months.
- Demonstrated skill in word processing and composition with Microsoft
Word, Excel and PowerPoint is required.
- MUST HAVE THE RIGHT TO WORK AND REMAIN IN THE US WITHOUT SPONSORSHIP
PREFERRED REQUIREMENTS:
- Knowledge of vendor document control systems and associated work
processes.
- Experience with records management system.
- Demonstrated familiarity with a variety of project documents and
document processing requirements.
- Demonstrated ability to set up and maintain project, document
control, or departmental filing systems and procedures.
- Effective teamwork and interpersonal skills required.
- Effectively deal with and adjust quickly to changing priorities.
- Function well in a fast-paced environment and deal with pressure in a
professional manner.
- Able to work independently with minimal day-to-day direction, and to
exercise individual initiative, discretion, diplomacy, and judgment.
- Must be willing to learn new work processes.
- MUST BE ABLE TO MAINTAIN A SITE SECURITY BADGE
PREFERNCE WILL BE GIVEN TO LOCAL KENTUCKY CANDIDATES

Position Skills
The proficiency levels range from lowest to highest: Basic, Intermediate, Advanced, and Expert
English Advanced
Microsoft Excel Intermediate
Microsoft Outlook Intermediate
Microsoft Word Intermediate
Electronic Document Management System Basic

Additional Requirments / Information

Job Capacity:Employee (full-time)
Minimum Education Level:See Job Description
Visa Sponsorship: No
Related Industries:Administration
Bechtel is the world’s No. 1 choice for engineering, construction, and project management.

Our vision for our customers, people, and communities, and our values to help build a better world: ethics, excellence, fair return, mutual respect, safety, and sustainability.

Bechtel offices are located around the world.

*Bechtel Corporation has requested along with applying online at CampusCareerCenter.com you also fill out additional information on their site. Please click 'Apply Online' to begin the application process.

* If you would like to find out more about this position or this particular hospital, please click on the 'Information' button. We realize that you may need further information even if you are not ready to apply for a job at this time.

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